Best for Windows users who want to sync to every other platform. Todoist is slowly becoming the most prominent to do list application out there, for several reasons. It's available for basically every platform on earth, for starters. Todoist also offers a nice blend of power user features with a relatively uncluttered interface.
Tasks can be organized using projects, due dates, labels, and filters, meaning you'll have all kinds of tools for keeping organized—yet this never quite feels overwhelming. The Windows version builds on that with an interface that feels right at home on modern Windows computers. Native notifications let you know about upcoming deadlines. Users can quickly add new tasks by right-clicking the taskbar icon.
You can even pin any list to the start menu, meaning you'll see what's there regularly. All this makes Todoist's Windows version well worth checking out, especially for users who need to sync to Android, iPhone, or even a Mac. Best for Microsoft power users. Windows doesn't come with an integrated to do application; To-Do is Microsoft's remedy for that. Built largely by the team behind Wunderlist , which Microsoft acquired in , To-Do tries to combine the friendly user interface and powerful features of that application with native Windows features.
The user interface is straightforward. You can create lists, complete with custom icons. You can add due dates for tasks, then view your tasks for the day. But the real selling points here are the integrations with Windows and Microsoft's ecosystem as a whole. Tasks sync with Outlook, assuming you use the same Microsoft account for each. You can pin individual lists to your start menu, meaning you'll see them throughout the day.
You can even ask Cortana to add items to any list, by using your voice or by opening the start menu and typing something like "add milk to my shopping list. Microsoft To-Do also offers migration for Wunderlist users, which will prove essential when Microsoft shuts down Wunderlist at an undisclosed point in the future.
Some Wunderlist features, such as collaboration, aren't yet offered in To-Do, so some users might want to stick with Wunderlist in the short term. Long term, however, To-Do looks like it could become a solid offering Read more: Microsoft To-Do vs. Best for blending simplicity with power. TickTick is somewhat of a dark horse in the to do list world, granted, but it's well worth a look. This powerful yet elegant application is cross platform, yes, but it also makes an effort to blend in on every operating system it's offered for.
The Windows version of TickTick is particularly nice in this regard: this user interface feels right at home in Windows You can quickly add a task, no matter which program you're using, thanks to a system-wide keyboard shortcut.
There are optional widgets, allowing you to see your task list or your calendar on your desktop. There's even a tray icon, meaning all functionality keeps working even if you close the main window. None of this would matter if TickTick didn't offer the kinds of features we look for in a to do list. Happily, TickTick delivers. There are various ways to organize your tasks including projects, due dates, and sub tasks. There's also optional integration with third-party calendars, including Google and Outlook, meaning you can see your tasks and your appointments in the same place.
All of this means TickTick is well worth a spin for Windows users, even if the native software lives behind a paywall. TickTick for Windows price : TickTick is free but the Windows application is only offered to Premium users after a day trial.
Best for Microsoft Exchange users. Microsoft Outlook isn't primarily a to do list application: email, calendar, and contacts are all emphasized more in the user interface. To even find the task list feature in Outlook requires some digging. And yet it's hard to leave Outlook off a list like this.
For one thing, nearly three decades of history means Outlook is integrated into a many a Windows user's workflow. For another, Outlook is the best way to access tasks synced using Microsoft Exchange, and Exchange servers remain common in the corporate world.
Outlook's task functionality, once you find it, isn't exactly clean and uncluttered like the other apps on this list, but it is highly functional.
Users can organize tasks in folders, by due date, or using priority levels. Tasks are also integrated with your email, meaning you can quickly do things like turn an email into a task or forward a task to a colleague. One downside, and it's a big one, is syncing to mobile. Put simply this isn't directly possible; the version of Outlook for mobile doesn't support tasks.
Microsoft To-Do, mentioned above, can sync with your Outlook tasks, and it offers version for Android and iPhone, so that's a potential workaround. Permissions info. Installation Get this app while signed in to your Microsoft account and install on up to ten Windows 10 devices. Accessibility The product developer believes this product meets accessibility requirements, making it easier for everyone to use.
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How you found the violation and any other useful info. Submit Cancel. Recommended Your device should meet these requirements for the best experience OS Xbox, Windows 10 version Open in new tab. It sounds confusing, but it isn't, which really speaks to how well Things is designed. Other applications offer these features, but Things does it in a way that never feels cluttered, meaning you can quickly be done with looking at your to-do list and get back to whatever it is you're doing.
Combine this blend of functionality and beauty with features like a system-wide tool for quickly adding tasks, integration with your calendar so you can see your appointments while planning your day, intuitive keyboard shortcuts, reminders with native notifications, and syncing to an iPhone and iPad app. The only downside here is the complete lack of versions for Windows and Android, though this decision is probably part of what allows the team to focus on making such a clean product.
If you're an Apple user, you owe it to yourself to try out Things. You can automatically add to-dos to Things from your other apps with Things' integrations on Zapier. Here's some inspiration. OmniFocus is nothing if not flexible.
This Apple-exclusive application is built around the Getting Things Done GTD philosophy trademarked by David Allen, but an array of features means it can be used for just about any organizational system you can imagine. There are three different kinds of projects you can set up, for example, depending on whether you need to do tasks in a specific order or not. There are six main views by default, allowing you to organize your tasks by things like due date, projects, and tags.
You can even add more views, assuming you have the Pro version. You get the idea. OmniFocus is a power user's dream, with more features than anyone can hope to incorporate into a workflow, which is kind of the point: if there's a feature you want, OmniFocus has it, so you can organize your tasks basically any way you can imagine. Syncing is offered only between Apple devices. There's a web version that's intended for occasional usage away from your Apple machines, but non-Apple users should look elsewhere.
Whenever something happens in another app that you want to keep track of in OmniFocus, Zapier will automatically send it there. Habitica Android, iPhone and iPad, Web. Games are fantastic at motivating mundane activity—how else can you explain all that time you've spent on mindless fetch quests?
Habitica , formerly known as HabitRPG, tries to use principles from game design to motivate you to get things done, and it's remarkably effective. You can add tasks, daily activities, and habits to a list. You also have a character, who levels up when you get things done and takes damage when you put things off.
You can also earn in-game currency for buying offline rewards, such as a snack, or in-game items like weapons or even silly hats. This is even better when you join a few friends and start a party. You can all fight bosses together, but be careful: fail to finish some tasks on time and your friends will take damage. If that doesn't motivate you, nothing will. What's the downside? Habitica isn't a great to-do list for managing long-term projects, so you might need something else for that.
But if motivation is your problem, Habitica is well worth a spin. That's because it lives right in the sidebar of those two applications, and offers more than a few integrations. Plus, there's a dedicated mobile app. The app itself is spartan. Adding tasks is quick, particularly if you spend a lot of time in Gmail anyway, but there's not a lot of organizational offerings. There are due dates, lists, subtasks, and not much else. On the desktop, though, the integration with Gmail is a key selling point.
You can drag an email to Google Tasks to turn it into a task, for example. You also can see your tasks on your Google Calendar, if you want. The best to-do app is one that's always handy. If you're the kind of person who always has Gmail open on your computer, it's hard for any app to be handier than Google Tasks. The mobile versions make those tasks accessible on the go. You can automatically move information between Google Tasks and your other apps with Google Tasks' integration on Zapier.
Here are a few examples of workflows you can automate, so you can stop manually moving your tasks. Google Tasks price : Free. But where it really shines is with its daily "Plan my Day" feature, which forces you to schedule when you'll accomplish your various tasks, so that you remember to actually do things. This is exactly what you need if you're the kind of person who adds things to a list and forgets about them. The desktop version isn't quite as slick as the mobile version—it feels cluttered and is more than a little confusing.
Still, Any. We focused on dedicated to-do list apps in this roundup, but plenty of other software can fulfill the same function. Here are a few ideas if none of the above quite fit what you're looking for:. Project management apps like Trello and Asana can be very useful as to-do lists, so look into those if none of these systems work for you.
Time-blocking apps are another solid option. These combine a task list with your calendar, encouraging you to decide when you'll work on what. Sticky note apps can also work in a pinch. So can a piece of paper. Don't overthink things!
Google Sheets can be your to-do list , as my colleague Deb outlined. Zapier's CEO even uses Gmail as his to-do list. Finding the right task management system is hard because it's so personal. To that end, let me know if there's anything you think I missed. Related Reading:. The best time tracker apps.
The best note-taking apps.
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